Creating Cash Flows in Cash module

In the Modules Tasks pane, select the Post to Cash option in the Management file of Liquidity.

The page of flow creation tasks is displayed with the list of the tasks saved in a table.

The table displays the creation date of cash flows, if this task had already been executed, the number of cash flows generated through this task, and the start and end dates for the selection period of the original budget transactions.

For more information on:

• Reorganization of the lines display in the table, click here
• Text search in the table, click here
• How to create lines, view task details or execute tasks, see the topics below
• How to delete lines in the table, click here

In the page of flow creation tasks, double-click a task or select it and click View details.

The task detail form is displayed.

For more information on this page, see the next topic.

1. In the creation page for cash flow tasks, click the Create button.

The task detail form is displayed for creation.

2. In the Entities tab, select the entities linked to the budget transactions to select, as follows.

In the Select by field, select one of the options described below:

• To display all the set up companies, enable the All option

• Companies to filter the companies

The Select button is enabled in the Companies area. Click this button, then in the contextual window, enable the options corresponding to the entities that you want to select.

Click the button to validate your selection.

The selected companies are displayed in the Companies area.

• To filter the company groupings, enable the Companies Groupings option.

The Select button is enabled in the Companies area. In the contextual window, enable the options corresponding to the company groups that you want to select.

Click the button to validate your selection.

The company groupings are displayed in the Companies area.

3. Click the Options tab.

The Periods area enables you to select the exercise periods linked to the transactions to select. You may limit the span of this period in the next tab.

4. Click Select, then, from the new contextual window, select the options corresponding to the relevant exercise periods and click to validate.

The codes and descriptions of the selected budget codes are displayed in the Periods area.

5. In the Status area, select the statuses to apply to the generated cash flows:

• Original Forecast
• Confirmed Forecast
• Actual

For more information, see Cash documentation.

6. In the Totalling Rules area, define the grouping criteria for Budget Transactions as described below, if you want to generate a unique cash flow for several transactions.

1. Select the Same Budget Code option to group budget transactions with the same budget code.
2. Select the Same Description option to group budget transactions with the same description.
3. In the Floor Amount field, define the minimum amount for the budget transactions to group. Do not edit this field, if you do not want to define a minimum amount for the budget transactions to group.

7. Click the Posting Mode tab.

8. In the Start Date and End Date of the Periods area, select the start and end dates of the period for the budget transactions to select, by manual input or using the calendar. For more information on how to use the calendar, click here.
9. In the Apply area, select the option:

• Availability Conditions if you want to apply Availability Conditions negotiated with banks (which determine the flows value dates)
• Retention Flows if you want to apply fee conditions to the flows
• Interco. Flows, if you want to generate interco. flows

For more information, see Cash documentation.

10. Click OK to validate the creation or Cancel to cancel it.

A message warns you if the selection period for Budget Transactions starts before today's date. Click Yes if you want to create cash flows with a date before today or No to redefine the period dates.

If you validated the task creation, the selection page for Budget Transactions is displayed.

This page presents the cash flows which can be generated based on the criteria you defined.

View Table Description

Column	Description	Change
Flow	Cash flow type	Value selected from a list
Account	Bank account	Value selected from a list
TRX Date	Transaction date of the flow	Date selected from calendar
Value Date	Value date of the flow	Date selected from calendar
TRX CCY	Flow currency	Value selected from a list
TRX Amount	Amount of the flow expressed in the transaction currency	Manual input in the field
CTRV CCY	Countervalue currency	Value selected from a list
CTRV Amount	Amount of the flow expressed in the countervalue currency	Manual input in the field
Budget Code	Budget Code	Value selected from a list
Description	Short description of the flow	Value selected from a list
Reference	External reference of the flow	Non modifiable

11. If necessary, you may modify the flow characteristics directly in the fields of this page, except for the flow reference. See the table above for more info.
12. Proceed as follows to execute tasks immediately or later.

• If you want to generate cash flows later, click Cancel.

The management page for Tasks is displayed. The new task is added into the table.

See the procedure below to generate flows later.

• If you want to generate cash flows immediately, select the check boxes facing the lines to select, then click Post to execute the task.

A message warns you if cash flows have already been generated for the selected period, through this task or another one.

• Click No to keep the previously generated cash flows.

The creation of the selected flows is canceled and the management page for tasks is redisplayed.

In this page, the new task is added into the table.

As the creation has been canceled, the Posted Date and Flow No. fields are not completed for this task.

• Click Yes to delete the previously generated cash flows and execute the creation of the selected ones.

The task is executed and the management page for tasks is redisplayed.

In this page, the new task is added into the table.

For this task, the Posted Date and Flow No. are completed with today's date and the number of generated flows.

In the page of flow creation tasks, click the line corresponding to the task and select Post to Cash.

The selection page for Budget Transactions is displayed.

Click here to read the detailed procedure for task executions.